The Importance of Organizing Query Letters

When I first started writing, I would spend atBut the real kicker for me was when I got an
least a half hour writing a query letter. Maybeemail from an angry agent who had received the
even 2 or 3 hours. Then I'd spend another halfsame query letter for the same novel 3 times. It
hour proofing and editing it. Finally, I would print itwas at this point, that I realized I must find a
out and make sure everything lined up correctly,way to organize all of my submissions. Because
before folding it into an envelope and sending it toirritating agents with 'spam' is the last kind of
a publisher.reputation I want.
Times have changed, as more and moreBut organizing your query letters does more than
publishers and agents are accepting electronickeep me from resubmitting the same material to
submissions. Honestly, I don't even spend half asthe same agents. It adds one extra step to the
much time creating a query letter. Not only that,submission process, and serves as a little speed
but submitting queries is now super cheap. Nobump. Speed bumps slow us down and help us
more paper, no more envelopes, no morecheck over everything before proceeding.
stamps, no more SASE's. And now I miss thatOrganizing submissions also gives me a good look
one extra step of printing my query out andat where an article, story, or book is going. It
reading it over one last time before sending it.serves as a visual guide to let me know if a
The other day, I looked over one of my manyparticular manuscript is getting enough attention or
rejection emails, and found 3 spelling mistakes inif I should perhaps send it to a few more
the query I had sent. Ouch... no wonder theypublishers.
rejected it. I have to wonder if some of theThe real trick was just taking time out of each
other writers out there are getting careless too.submission to log it. Once I started doing that, I
The new easy submission methods are making itfound myself being more careful with spelling and
way too easy for us to 'spray and pray' ourformatting. And finally, that pile of daily rejections
manuscripts and queries. And when that happens,started to shrink, as the pile of accepted
it's human nature to spend less time on each one.manuscripts began to grow.